How a Fortune 500 Security Team Cut Event Risk Assessment Time by 70%

When your company hosts events for thousands of executives, customers, and partners across global locations, security isn't optional. One Fortune 500 technology company's Global Risk Intelligence Team discovered their manual spreadsheet process was creating dangerous gaps in coverage—and costing weeks of analyst time per event.

Here's how they transformed their security operations in 24 hours.

The Problem: Manual Security Analysis at Enterprise Scale

The company runs over 10 major corporate events annually, each requiring comprehensive security assessment across multiple critical locations:

• Primary event venues and backup sites
• Executive accommodation facilities
• Transportation hubs and routes
• Entertainment venues for networking events

Their existing process relied entirely on manual research. For each location, security analysts would:

• Research local crime databases individually
• Manually log incidents in separate spreadsheets
• Calculate threat scores using static formulas
• Compile individual assessments into event-wide security briefs

Result: Each location required 2-3 days of analyst time. A single event across 4-5 key locations consumed 10-15 days of security team capacity—before the event even began.

They were spending more time building spreadsheets and comparing threats than actually securing events.

The Solution: Automated Intelligence with Base Operations

The security team implemented Base Operations with three specific goals:

1. Reduce manual research time per location
2. Enable instant risk comparison across venues
3. Maintain comprehensive coverage without adding headcount

Implementation took less than 24 hours. The team created a custom labeling system organizing all event-related sites by type and risk level.

Key Capabilities That Drove Results:

Dynamic Location Tracking: The My Locations Dashboard enabled side-by-side venue comparisons with real-time data updates, replacing static spreadsheet analysis.

Automated Risk Scoring: BaseScore tracks changes in relevant threat patterns over specific time periods, providing early warning for emerging threats around event locations.

Precision Threat Analysis: 0.3 mile radius analysis around each venue ensures comprehensive coverage of all areas where executives and attendees will be present.

Measured Results After 6 Months:

Time Savings:

• Site security diligence reduced from 2-3 days to 6-8 hours per location
• Overall 70% reduction in analyst time for event security preparation
• Venue comparisons completed in minutes instead of hours

Operational Impact:

• Security briefings now include trend analysis across multiple time periods
• Event planning teams receive faster venue recommendations
• Proactive identification of emerging risks in real-time

Business Outcomes:

• Expanded location options for events (faster security clearance process)
• Improved attendee experience through better venue selection
• Enhanced executive protection with comprehensive route analysis

Beyond Event Security: Expanding Applications

Six months later, the team has expanded Base Operations usage to include:

• Executive Travel Planning: Real-time threat monitoring for C-suite travel routes
• Quarterly Security Reviews: Trend analysis across all company facility locations
• Business Continuity Planning: Risk assessment for new office locations and expansions

The platform's flexibility allows customization for different security scenarios, from intimate board meetings to conferences with thousands of participants.

What This Means for Your Security Operations

If your organization manages security for multiple locations—whether events, facilities, or executive travel—manual processes create three critical vulnerabilities:

1. Time Lag Risk: By the time manual analysis is complete, business decisions get delayed
2. Coverage Gaps: Manual processes can't maintain comprehensive monitoring across all locations simultaneously
3. Resource Inefficiency: Your security professionals spend time on data gathering instead of strategic threat analysis

If you're a security leader managing complex, multi-location operations, this case study shows the operational impact of moving from reactive, manual processes to proactive risk intelligence.